Normally, the document opens in Word with the Mailings tab selected, ready for you to choose the merge fields. This will open the mail merge document in Word.
If you've selected the Contact fields in current view option, make sure all the fields intended for the merge (including the Email field!) are displayed in the current view. Here are the settings for our sample mail merge:
Mail merge is a process of creating mass emails tailored for each recipient by taking data from a database, spreadsheet, or other structured file.īasically, you prepare your message template putting placeholders where appropriate, and a mail merge pulls the recipient's details (such as a name, email address, etc.) from a source file and inserts them into an email in the place of the placeholders.Įventually, everyone's happy - recipients feel unique and valued getting an individual message addressing their specific concerns, and you enjoy an improved engagement rate ) How to do a mail merge in Outlook How to mail merge from Excel to Outlook.How to mail merge from Word using Outlook contacts.There are a few ways to do a mail merge in Outlook, and we are going to look closely at each method. It works great for sending out business updates, season's greetings, and the like, so that every recipient gets a personal email with their own information, without knowing who else this message has been sent to. Whenever you need to send personalized emails to multiple recipients, mail merge is a real time-saver.
Word also has a Step by Step Mail Merge Wizard (found under the Mailings tab > Start Mail Merge button), which basically walks you through the process above.In this tutorial, we'll have an in-depth look at how to mail merge in Outlook 365, Outlook 2021, Outlook 2019, Outlook 2016 and earlier. In addition to letters (which can be any sort of document, including certificates and coupons), you can choose emails, envelopes, labels, or directories as the document type. Repeat this for other types of documents you'd like to use mail merge for.